1. Data Controller

[Your Full Name / Business Name]

Freelance Coach

Address: [Your Address in Germany]

Email: hello@belivecoaching.com

2. Personal Data We Collect

We collect only the following personal data when you voluntarily contact us:

• Name
• Email address
• Any additional information you provide in your message (e.g. your situation or questions)

We do not collect data automatically through forms, analytics tools, or cookies at this time.

3. Purpose and Legal Basis for Processing

We process your data based on:

• **Art. 6(1)(a) GDPR** – your consent (when you send us a message)
• **Art. 6(1)(b) GDPR** – to take steps prior to entering into a contract (introductory session or coaching agreement)

Purposes:

• To respond to your inquiries
• To arrange and conduct coaching sessions
• To maintain confidentiality and professional standards according to ICA and ICF guidelines

4. Confidentiality in Coaching

All information shared during coaching sessions is treated as strictly confidential. We follow the ethical standards of the International Coach Academy (ICA) and International Coaching Federation (ICF).

A formal coaching agreement will be signed before sessions begin, which includes detailed confidentiality clauses.

5. Data Sharing

We do not sell, rent, or share your personal data with third parties, except:

If required by law (e.g. court order)

With processors who help us provide the service (e.g. email provider), under strict data processing agreements (Art. 28 GDPR)

6. Data Retention

We keep your data only as long as necessary:

• Inquiry data: up to 12 months after last contact (or until you request deletion)
• Coaching client data: for the duration of the coaching relationship + up to 3 years for liability and tax reasons (German legal requirements)

7. Your Rights (GDPR)

You have the right to:

• Access, rectify, or delete your data
• Restrict or object to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with the supervisory authority (in Germany: Landesbeauftragte für Datenschutz und Informationsfreiheit)

To exercise your rights, contact us at: hello@belivecoaching.com

8. Changes to this Policy

We may update this Privacy Policy from time to time. The new version will be posted on this page with an updated 'Last updated' date.

If you have any questions, please contact us.